Expenses - Accommodations & Travel

Funding for the rural placements has been provided to ERMEP from the Government of Ontario.  According to Government guidelines for the distribution of funds, ERMEP administers these funds to participating medical students.  Students wishing to qualify for a funded placement in Eastern Ontario must fill the student expense form after their placement. 

Guidelines for funding are as follows:

1. Placements must be in a community that has been approved by ERMEP staff.
2. A placement duration is for a minimum of 4 consecutive weeks and a maximum of 12 consecutive weeks.
3. Students must contact ERMEP and fill out an online application form before the placement commences.  Note that applications must be completed for funding to be issued.
4. Funding will cover student expenses incurred during the placement and will be limited to ACTUAL expenses for accommodation in the host community and transportation.
5. Maximum allowable funding for accommodation in the host community is $800/month.  Students are responsible for all charges that they incur beyond the regular cost of accommodation, including such things as food and telephone charges. The hosting accommodations will invoice ERMEP directly.
6. Students are encouraged to live in the host community during their placements as this will enhance the experience.
7. The transportation costs that are eligible for reimbursement are those incurred during the initial trip from the academic centre to the placement location and the final return trip back to the academic centre.  Car rentals are NOT eligible for this program.  Maximum funding allowed for transportation is $400, based on receipts (bus or train).   These receipts must be submitted to ERMEP for reimbursement. 
8. When a privately owned vehicle is used for transportation to and from the placement, the kilometer allowance is designed to cover vehicle operating costs, including gasoline, insurance, repairs and maintenance.  The current allowable kilometer rate is $0.30/km.  Kilometers must be tracked and calculated by the students and will only include the 1-time trip to the training site from the academic centre and back.  This will be verified by the Ontario Provincial Government mileage calculator.  Please use this resource: www.gov.on.ca/MBS/english/distance/index.html
9. Students are responsible for receipt collection, evaluation completion and submission to the ERMEP office. 
10. Funding will be issued upon submission of receipts, expense report and ERMEP Evaluation Forms. 
11. Receipts must be mailed to:                                                                                  
    
    Eastern Regional Medical Education Program ERMEP
    105 Dufferin Street, Unit 204
    Perth, Ontario
    K7H 3A5
    Attention: Sandra Whan, Assistant Director

It is the responsibility of ERMEP to issue all funding to the students and preceptors in a cost-effective and accountable manner on behalf of the Ministry of Health and Long Term Care.  It is the responsibility of the students to follow the guidelines and respect the limited funding available for students.